Class Attendance Policy

Class attendance is regarded as an obligation as well as a privilege, and all students are expected to attend regularly and punctually all classes in which they are enrolled. Failure to do so may jeopardize a student’s scholastic standing and may lead to suspension from the College.

 

Attendance Records and Individual Class Policy

  • Faculty members shall keep a permanent attendance record for each class.  These records are subject to inspection by appropriate College officials.
  • Faculty members shall develop and implement their own absence policies.  The determination of what constitutes “excessive absences” rests with the instructor (with the exception of authorized and approved College sponsored events) but must not be less than the College minimum of 10% of the total class meetings.  This translates into five (5) class periods for classes meeting on a three-(3) day-a-week schedule, three (3) class periods for classes meeting two days a week and two (2) class periods for classes meeting once a week.
  • Faculty members are required to state in writing and explain to their students their expectations in regard to both class attendance and makeup work due to all absences prior to the close of the first week of classes during a regular semester and the third day of classes during a summer session.

 

Justification for Absences

  • Absences are considered unauthorized unless the absences are due to illness, personal or family emergencies, or sanctioned school activities.  Students may be asked to produce documented evidence of the event or incident leading to the absence.  Whenever an absence is excused, the student will be permitted to make up the work without penalty.  Excused absences may not be treated punitively by the instructor.
  • Requests for excused absences must be submitted to each instructor within three days after the student returns to classes for classes meeting on a three (3) day-a-week or two (2) day-a-week schedule.  For classes meeting on a one (1) day-a-week schedule, documentation must be submitted at the next class meeting following the absence.  However, if the student has prior knowledge that s/he will miss certain classes, justification should be submitted to these instructors in advance of the absences.
  • Absences for sanctioned school activities will be excused when the student presents a confirmation signed by an appropriate College official.
  • Extended absences due to illness or other circumstances beyond the student’s control should be reported by the student to the Director of Admissions/Registrar.  The Director of Admissions/Registrar will notify the instructor(s) of the circumstances surrounding the absence.
  • If the student feels that s/he has been unfairly denied an excused absence, the student may appeal to the appropriate academic dean who will consider the case and attempt to resolve the problem.  If the case cannot be satisfactorily resolved at that level, a final appeal may be made to the Committee on Academic Standards.
  • If the instructor feels there has been a violation of the Code of Student Conduct (e.g., Furnishing false information...with the intent to deceive), the student should be referred to the Dean of Student Services for possible disciplinary action. 

 

Effects of Excessive Absences

  • When a student accumulates excessive absences, usually equal to ten percent of class-time, the instructor may drop the student from the roll of that class and give a “W” grade.  Faculty cannot drop a student after the last day to drop a course or withdraw from college as published in the Schedule of Classes.
  • A student who is dropped for excessive absences may appeal this action first to the instructor, then to the appropriate academic dean, and then – if necessary, to the Academic Standards Committee.
  • Should the appeal be denied by the academic dean, the student must notify the dean (in writing) within one week of the denial of an intent to appeal to the Academic Standards Committee. The student will be allowed to attend class during the time the appeal is being considered to allow the student opportunity to complete the course if the appeal is granted. The student and the instructor will be notified in writing as to the decision of the Academic Standards Committee.